Program
Self-Evaluation

Compliance
Indicator

The program has developed and implemented an annual evaluation plan that addresses any areas identified during the self-evaluation as needing improvement.

Regulations/Reference

EED Program Instrument: IV. Administrative EED 22
Education Code: 8203.3, 8207, 8231 & 8314
Title 5: 17702, 17709, & 17794

Monitoring Review Evidence

• Annual Program Self-Evaluation

• Written List of Tasks

• Written Procedures for Ongoing Monitoring and Timely Modifications

Program Self-Evaluation Notification

Around March of every program year, a Management Bulletin is released with instructions & timelines for the program self evaluation report submittal. Information & forms may be found on the department’s website at anytime.

Annual Plan

The regulations require that contractors develop an annual evaluation plan that includes specific elements including the use of the Program Instrument used to complete an assessment of the program by staff & board members.

Note: The Program Instrument is the same tool used for both the annual self-evaluation & by CDE when it’s time to conduct your state program monitoring review.

The Program Instrument includes 5 key dimensions:

• Family Files

• Family Engagement & Strengthening

• Program Quality

• Administrative

• Fiscal/Audit

The regulations state that the contractor shall modify its program to address any areas identified during the self-evaluation as needing improvement.

What this might look like in a program:

• Contractors build a schedule into their Annual Plan to analyze & follow-up the agency goal progress.

Program Self-Evaluation

As part of the Program Self-Evaluation process, each item that applies to each contract type is to be reviewed to ensure compliance & identify any gaps.

Based on the findings, a corrective action plan or written list of tasks needed to modify the program in order to address all areas that need improvement is documented on the Program Review Instrument Summary of Findings & Action Plans form.

An ongoing monitoring plan must be in place to assure contractors continue to meet program standards, & areas requiring modification are addressed in a timely & effective manner.

Contractors will complete the Program Self-Evaluation Survey & submit electronically to CDE by June 1st.

NOTE: Supporting documents are maintained at the agency and reviewed during a review.

What this might look like in a program:

• Contractors develop a Monthly Planner to ensure follow-up is not forgotten & intentionally include action plan follow-up into an agency plan.

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